Embroidery Cost Calculator for Print Shops

Use this embroidery cost calculator to estimate job pricing, including stitch time, digitizing, labor, and overhead, so you can understand your true cost before quoting embroidery orders.

Embroidery True Cost Analyzer

True Cost of Running an Embroidery Order

This calculator helps embroidery shops see the full operating cost of producing jobs in-house by accounting for revenue, garments, embroidery placements, labor, admin time, overhead, opportunity cost, and hidden expenses that often get missed.

Revenue & Job Information

Start with what the customer is paying, then work downward into the true cost of producing the embroidery order.

How to use this tool

  1. Enter the garment and revenue details for the order.
  2. Select the embroidery locations needed and fill in the details for each one.
  3. Add admin time, labor, overhead, and lost sales time.
  4. Review the real operating cost, actual profit, and adjusted profit after opportunity cost.

Revenue & Product Details

Select Embroidery Locations

Front Chest Embroidery Details

Back Embroidery Details

Left Chest Embroidery Details

Right Chest Embroidery Details

Left Sleeve Embroidery Details

Right Sleeve Embroidery Details

Hat Front Embroidery Details

Hat Side Embroidery Details

Back Neck Embroidery Details

Admin & Pre-Production Time

Labor Model

Overhead & Hidden Costs

Opportunity Cost

SOYT does not share any data with anyone, and it is not used for anything other than helping print shops calculate true operating costs and understand when using SOYT may be a better option.

True Cost Results

See how embroidery placements, admin time, overhead, and lost sales time change the actual value of this order.

Fill in the job details and choose embroidery locations to see the real in-house cost.
Contact Sales

How to Calculate the True Cost of an Embroidery Job

Embroidery pricing can be difficult to estimate without understanding stitch count, setup time, and machine run time. This calculator helps embroidery shops break down every part of a job, from digitizing and thread usage to labor and overhead, so you can see your true cost before quoting your next order.

Understand Your Embroidery Pricing, Time, and Profit Margins

Many embroidery jobs take more time than expected, especially when factoring in setup, digitizing, hooping, and machine operation. This tool helps you account for those hidden costs along with employee wages, materials, and overhead, giving you a clearer picture of your margins and helping you make better pricing decisions.

Embroidery Pricing & Cost Calculator FAQs

How do I calculate how much to charge for embroidery jobs?

To price embroidery correctly, you need to factor in garment cost, stitch count, digitizing time, machine run time, labor, and overhead. This calculator helps break down those costs so you can set more accurate pricing.

Why are my embroidery jobs taking longer than expected?

Embroidery often involves setup time, digitizing, thread changes, and slower production speeds compared to other printing methods. These factors can increase labor time and reduce profit if not properly accounted for.

What costs should I include when pricing embroidery?

You should include garment cost, thread usage, backing materials, digitizing time, labor, machine time, and overhead. Missing these details can lead to underpricing your work.

How can I improve profit margins in embroidery?

Improving margins comes from understanding your true production time, pricing based on actual cost, reducing inefficiencies, and focusing on jobs that align with your shop’s strengths and equipment.

Is digitizing time affecting my embroidery profits?

Yes, digitizing can be one of the most overlooked costs in embroidery. If it is not factored into your pricing, it can significantly reduce your overall profit on each job.